Printable Forms
These ready‑to‑use forms help tenants document issues, request repairs, issue notices, and protect their rights. Each form is written in plain English and designed to be printed, filled out, or sent digitally.
1. Repair Request Form
Use this form when something in the property needs fixing.
Repair Request Form
- Tenant Name: __________________________
- Address: ______________________________
- Date: _________________________________
Issue Description:
How long the issue has existed:
Photos attached: Yes / No
Tenant Signature: ____________________
2. Urgent Repair Request Form
Use this for leaks, electrical faults, broken locks, or anything affecting safety.
Urgent Repair Request Form
- Tenant Name: __________________________
- Address: ______________________________
- Date: _________________________________
Urgent Issue:
Why it is urgent (health/safety/essential service):
Preferred contact method: Phone / Email
Tenant Signature: ____________________
3. 14‑Day Notice to Remedy Form
Use this when the landlord breaches their obligations.
14‑Day Notice to Remedy
- Tenant Name: __________________________
- Address: ______________________________
- Date: _________________________________
Breach of Obligations:
What the landlord must do to fix it:
Deadline: “This issue must be remedied within 14 days of receiving this notice.”
Tenant Signature: ____________________
4. Notice of Intent to Enter (For Tenants Responding to Landlords)
Use this when a landlord tries to enter unlawfully.
Unlawful Entry Response Form
- Tenant Name: __________________________
- Address: ______________________________
- Date: _________________________________
Incident Date: _______________________
Description of Unlawful Entry:
Tenant Statement: “I require all future entry to comply with the Residential Tenancies Act, including proper written notice.”
Tenant Signature: ____________________
5. Tenant’s 21‑Day Notice to End Tenancy
Use this to end a periodic tenancy.
21‑Day Notice to End Tenancy
- Tenant Name: __________________________
- Address: ______________________________
- Date: _________________________________
“I am giving 21 days’ written notice to end the periodic tenancy. The tenancy will end on: __________________________”
Tenant Signature: ____________________
6. Mutual Agreement to End Tenancy Form
Use when both parties agree to end early.
Mutual Agreement to End Tenancy
- Property Address: ______________________
- Tenant Name(s): ________________________
- Landlord/Agent: ________________________
- Date: _________________________________
“We agree to end the tenancy on: __________________________”
Tenant Signature: ____________________ Landlord Signature: ____________________
7. Move‑In Condition Report
Use this to document the property at the start of the tenancy.
Move‑In Condition Report
- Tenant Name: __________________________
- Address: ______________________________
- Date: _________________________________
Room‑by‑Room Notes: Living Room: __________________________________________ Kitchen: ______________________________________________ Bathroom(s): __________________________________________ Bedrooms: _____________________________________________ Laundry: ______________________________________________ Outdoor Areas: _________________________________________
Photos Taken: Yes / No
Tenant Signature: ____________________ Landlord Signature (optional): ____________________
8. Move‑Out Condition Report
Use this to document the property at the end of the tenancy.
Move‑Out Condition Report
- Tenant Name: __________________________
- Address: ______________________________
- Date: _________________________________
Room‑by‑Room Notes: Living Room: __________________________________________ Kitchen: ______________________________________________ Bathroom(s): __________________________________________ Bedrooms: _____________________________________________ Laundry: ______________________________________________ Outdoor Areas: _________________________________________
Photos Taken: Yes / No
Tenant Signature: ____________________
9. Bond Refund Information Sheet
Use this to prepare for bond refund.
Bond Refund Checklist
- Final inspection completed
- Keys returned
- Forwarding address provided
- Bond refund form completed
- Disputes documented
Summary
These printable forms help tenants document issues, communicate clearly, and protect their rights. They can be printed, filled out by hand, or copied into an email or message.
